Terms And conditions | Perfume Group Buy

Terms and Conditions PerfumeGroupBuy.com

Effective date: 01.05.2026
Website: PerfumeGroupBuy.com
Operator: Vitaly Geyderikh, trading as Scent Hub (“Scent Hub”, “we”, “us”, “our”)

1. About these Terms

1.1. These Terms and Conditions govern your access to and use of PerfumeGroupBuy.com, including browsing the website, creating an account, joining a group buy campaign, making payments, and purchasing products or related services through the website.

1.2. By using this website, creating an account, or placing an order, you confirm that you have read, understood, and agree to be bound by these Terms and Conditions.

1.3. If you do not agree to these Terms and Conditions, you must not use the website or place an order through it.

1.4. These Terms and Conditions operate in addition to our Privacy Policy, Cookie Policy, Shipping Policy, and any campaign-specific information displayed on the website.

2. Who we are

2.1. PerfumeGroupBuy.com is created and operated by Vitaly Geyderikh, trading as Scent Hub.

2.2. References in these Terms to “Scent Hub”, “we”, “us”, or “our” mean Vitaly Geyderikh trading as Scent Hub.

2.3. The website is intended to facilitate the purchase of fragrance products through a group-buy model, where customers join a campaign and orders are aggregated before procurement and fulfilment.

2.4. We may update the website, campaign structure, product range, pricing, policies, and these Terms from time to time. Updated Terms will apply from the date they are published on the website.

3. Eligibility and account registration

3.1. To purchase through the website, you may be required to create an account and remain logged in.

3.2. You must provide accurate, complete, and current information when registering and when using the website.

3.3. You are responsible for maintaining the confidentiality of your login details and for all activity under your account.

3.4. You must promptly update your account details if they change, including your name, email address, and registered delivery address.

3.5. You confirm that the address stored in your customer account is your correct delivery address unless you and we expressly agree otherwise in writing.

3.6. We reserve the right to suspend or close accounts, cancel orders, or restrict access where we reasonably believe:

account details are false or misleading,
there is suspected fraud or misuse,
there is abusive behaviour toward us,
or continued use presents operational, legal, or security risk.

4. Nature of the service and group-buy model

4.1. PerfumeGroupBuy.com operates on a group-buy basis. This means customers may join a campaign for selected products and the campaign may remain open until it reaches a stated target, closes on a stated date, or is otherwise ended by us.

4.2. A product shown on the website may be:

in current stock,
available through a live campaign,
available subject to supplier confirmation,
or available only if the relevant campaign proceeds successfully.

4.3. Campaign pages, product pages, or checkout wording may contain specific details about:

campaign targets,
campaign closing dates,
estimated timelines,
stock constraints,
and fulfilment expectations.

4.4. We reserve the right to close, extend, suspend, cancel, or amend a campaign where reasonably necessary, including due to supplier availability, pricing changes, logistics, stock limits, operational constraints, error correction, or suspected misuse.

4.5. A customer payment may be taken at the time of checkout even though procurement and dispatch occur later, as part of the group-buy model, provided this is made clear before purchase.

5. Product information

5.1. We aim to ensure that product descriptions, names, sizes, EANs, stock levels, prices, and other information displayed on the website are accurate, but errors may occasionally occur.

5.2. Due to practical difficulties in attaching and maintaining the correct image for every product listing, product images shown on the website may be unavailable, generic, illustrative, or not always matched to the exact item.

5.3. For product verification purposes, the primary reference used on the website is the EAN. Customers are encouraged to verify the relevant product through third-party EAN lookup tools, where additional product details may often be checked, including product identity, size, and, where available through those third-party sources, the actual product image.

5.4. Fragrance perception is subjective. Descriptions of scent profiles, notes, performance, or style are indicative only and do not constitute a guarantee of personal experience.

5.5. EANs, brand names, product names, ranges, and sizes are provided to help customers identify products. Customers remain responsible for checking that the selected item matches their expectations before ordering.

5.6. If a manifest error occurs in price, stock, product identity, campaign data, EAN, or listing content, we reserve the right to correct the error and, where appropriate, cancel or refuse the affected order and refund sums paid.

6. Stock and availability

6.1. Products shown on the website are subject to availability.

6.2. Stock levels displayed on the website are intended as a live or near-live guide but may change due to customer orders, supplier changes, stock reconciliation, technical delay, or manual correction.

6.3. Adding an item to a cart does not reserve stock.

6.4. Stock is only committed when payment is successfully completed and the order is accepted in our system.

6.5. If, after payment, a product becomes unavailable or insufficient stock is available to complete the order, we may:

contact you to offer a refund,
offer a partial fulfilment and partial refund,
offer a replacement or alternative,
or cancel the affected part of the order and refund it.

7. Orders and contract formation

7.1. A product listing, campaign page, or website display is an invitation to treat and not a binding offer by us.

7.2. You make an offer to purchase when you complete checkout and submit payment.

7.3. Your order is accepted when we confirm acceptance, or when we begin processing the order, whichever occurs first.

7.4. We may refuse or cancel an order before acceptance for reasons including:

product unavailability,
pricing or listing error,
campaign cancellation,
failed payment verification,
suspected fraud,
or inability to fulfil the order.

7.5. If we cancel an order after payment has been taken, we will refund the amount paid for the cancelled part of the order.

7.6. Irish and EU online-selling rules require traders to provide key pre-contract information, total pricing information, and a clear payment commitment at checkout; these Terms should be read alongside the information shown on the relevant product, cart, and checkout pages. (CCPC)

8. Prices and payment

8.1. All prices shown on the website are in the currency displayed on the relevant page, unless clearly stated otherwise.

8.2. Prices displayed within product information include our commission and VAT at 23%, unless expressly stated otherwise.

8.3. Shipping charges may be added at checkout. The shipping amount may vary depending on factors including, but not limited to, supplier location, product origin, delivery route, logistics conditions, destination, package size, or other operational considerations.

8.4. Prices shown at checkout are the prices applicable to your order at the time the order is placed.

8.5. Payment must be successfully authorised before an order can proceed.

8.6. We may use third-party payment providers, including card processors and digital wallet services. By making payment, you also agree to the relevant payment provider’s terms.

8.7. We do not store full payment card details on our own servers where payment is processed by an external payment provider.

8.8. If a payment is reversed, charged back, disputed, or later found to be fraudulent, we reserve the right to suspend fulfilment, recover losses, and cancel related orders or accounts.

9. Campaign closure, procurement, and fulfilment

9.1. Once a campaign closes, we may aggregate customer orders and place one or more procurement orders with a supplier.

9.2. Any delivery timeline stated on the website is an estimate only unless expressly stated otherwise.

9.3. Because group-buy fulfilment depends on supplier stock, supplier dispatch, transport, customs where relevant, and local delivery networks, delays may occur.

9.4. We will use reasonable efforts to keep customers informed of material delays.

9.5. Where significant disruption occurs, we may offer an appropriate remedy, which may include refund, replacement, credit, or alternative arrangements, depending on the circumstances.

10. Delivery

10.1. We will deliver to the address associated with your account unless another address has been expressly accepted by us.

10.2. You are responsible for ensuring that your address details are correct and complete before placing an order.

10.3. If an order is returned to us due to an incorrect address, failed delivery, or non-collection, we may require payment of additional delivery costs before re-dispatch.

10.4. Under Irish consumer guidance, goods should generally be delivered within 30 days unless another timeframe is agreed. Campaign and pre-order style purchases may involve a longer expressly stated fulfilment timetable, provided this is clearly communicated before purchase. (Citizens Information)

10.5. Risk in goods passes to you when you or a person identified by you takes physical possession of the goods, except where consumer law provides otherwise. Consumer online buyers in Ireland/EU also have statutory rights relating to delivery, faulty goods, and remedies. (Citizens Information)

11. Right to cancel / cooling-off period

11.1. If you are a consumer purchasing online, you may have a legal right to cancel a distance contract within 14 days, subject to statutory exceptions. Irish and EU guidance confirms a 14-day cooling-off period for most online consumer purchases of goods. (Citizens Information)

11.2. The cancellation period for goods generally starts on the day after you, or a person you nominate, receives the goods. (European Union)

11.3. If you exercise a valid cancellation right, you must return the goods to us promptly and in accordance with our returns instructions.

11.4. We may deduct an amount from a refund where the value of the goods has been diminished by handling beyond what is necessary to establish their nature, characteristics, and functioning, where permitted by law.

11.5. Statutory cancellation rights may not apply, or may be lost, in certain circumstances, including exceptions recognised under consumer law, such as goods made to the consumer’s specification or clearly personalised, and certain sealed goods unsealed after delivery where return is unsuitable for health protection or hygiene reasons. Whether a fragrance item falls within an exception depends on the exact product and condition. (European Union)

11.6. Nothing in these Terms limits any cancellation, refund, or statutory rights that cannot lawfully be excluded.

12. Returns, faulty goods, and consumer remedies

12.1. If goods are faulty, not as described, not fit for purpose, or otherwise non-compliant with consumer law, you may be entitled to statutory remedies.

12.2. Irish and EU consumer guidance states that where goods turn out to be faulty or not as advertised, the seller must provide an appropriate remedy such as repair, replacement, price reduction, or refund depending on the circumstances. Consumers in the EU also benefit from a minimum 2-year legal guarantee framework for non-conforming goods, subject to national law application. (European Union)

12.3. You should inspect goods on delivery and notify us promptly if there is any issue, including breakage, leakage, missing items, or suspected product error.

12.4. We may ask for photos, batch details, packaging evidence, or return of the goods before issuing a final decision on a claim.

12.5. Refunds, replacements, credits, or other remedies will be handled in accordance with applicable law and the circumstances of the case.

13. Customer responsibilities

13.1. You must ensure that:

your account information is accurate,
your delivery address is current,
your order selection is correct,
and your use of the website is lawful and in good faith.

13.2. You must not:

misuse the website,
interfere with its operation,
attempt unauthorised access,
place fraudulent or speculative orders,
copy content unlawfully,
or use the website in a way that could harm us, other users, or our systems.

13.3. If you resell products purchased through the website, you do so at your own risk and remain responsible for complying with all applicable laws, including any laws relating to resale, labelling, consumer protection, and tax.

14. Authenticity and brand position

14.1. Unless expressly stated otherwise, products sold through the website are intended to be genuine branded goods supplied through trade sources available to us.

14.2. We are not affiliated with, endorsed by, or sponsored by any fragrance brand unless we expressly say so in writing.

14.3. Brand names, marks, bottle images, and related references remain the property of their respective owners.

15. Account address and fulfilment

15.1. At the present stage of the business, customer orders may be fulfilled using the delivery address associated with the customer’s registered account.

15.2. It is your responsibility to ensure that your registered address is correct before placing an order.

15.3. We may contact you to verify address details where necessary before dispatch.

15.4. If a customer’s registered address is incorrect, incomplete, or out of date, we are not responsible for delivery issues arising from that error, save to the extent required by law.

16. Campaign summaries and internal order handling

16.1. We may generate internal campaign reports, fulfilment lists, customer summaries, product summaries, or supplier pick lists based on order information submitted through the website.

16.2. These reports are internal operational tools and do not change your legal rights or our contractual obligations.

17. Website availability and technical issues

17.1. We do not guarantee that the website will always be available, uninterrupted, secure, or error-free.

17.2. We may suspend, withdraw, or restrict all or part of the website for operational, business, legal, or technical reasons.

17.3. We are not liable for temporary unavailability caused by events outside our reasonable control, including hosting issues, payment provider outages, internet failure, cyber incidents, or third-party system errors.

18. Limitation of liability

18.1. Nothing in these Terms excludes or limits liability where it would be unlawful to do so, including liability for death or personal injury caused by negligence, fraud, fraudulent misrepresentation, or any consumer rights that cannot lawfully be excluded.

18.2. Subject to clause 18.1, our liability for losses arising from or connected with your use of the website or purchase of goods is limited to losses that are reasonably foreseeable and directly caused by our breach.

18.3. We are not liable for:

indirect or consequential loss,
loss of profit,
loss of business,
loss of reputation,
or loss arising from customer misuse, delayed address updates, or events outside our reasonable control,
except where such limitation would be unlawful.

18.4. This clause does not affect any mandatory statutory consumer rights. Irish and EU consumer protections for online sales still apply regardless of terms that would try to remove them. (CCPC)

19. Intellectual property

19.1. All content on the website, including text, layout, graphics, branding, code, logos, and original materials created by us, is owned by us or licensed to us unless otherwise stated.

19.2. You may not copy, reproduce, adapt, distribute, scrape, republish, or exploit website content without our prior written consent, except to the extent permitted by law.

19.3. Nothing in these Terms transfers any intellectual property rights to you.

20. Privacy and data protection

20.1. We process personal data in accordance with our Privacy Policy and applicable data protection law.

20.2. By using the website, creating an account, or placing an order, you acknowledge that we may process information such as your name, email, account address, order history, and payment-related references for account administration, fraud prevention, order fulfilment, customer support, and legal compliance.

21. Complaints and customer contact

21.1. If you have a complaint, concern, or support request, you should contact us using the contact details published on the website.

21.2. We will use reasonable efforts to respond within a reasonable time.

21.3. If a complaint relates to faulty goods, delivery problems, or a consumer rights issue, please provide enough information for us to investigate, including order reference, product details, and any relevant evidence.

22. Changes to these Terms

22.1. We may amend these Terms from time to time.

22.2. The latest version published on the website will apply to future use of the website and future orders.

22.3. The Terms in force at the time of your order will generally apply to that order, unless a change is required by law.

23. Governing law and jurisdiction

23.1. These Terms and Conditions are governed by the laws of Ireland.

23.2. If you are a consumer resident in Ireland or another EU Member State, you may also benefit from any mandatory provisions of law that apply in your country of residence where applicable.

23.3. Any disputes shall be subject to the jurisdiction of the Irish courts, without prejudice to any consumer rights to rely on mandatory jurisdiction or consumer-protection rules where applicable.

24. Contact and trader details

PerfumeGroupBuy.com
Created and operated by Vitaly Geyderikh, trading as Scent Hub

Email: info@scenthub.ie
Website: PerfumeGroupBuy.com